About the role

We have a great new opportunity for a Buying Admin Assistant to assist the Buyer and Assistant Buyer in all aspects of administration within the Homes Department to maximise demand and deliver a great customer journey.

This is a hybrid role, working at least 2 days in the office each week, with the remainder at home.

Role Responsibilities

• Maintain an effective administration system that will control all evaluation, photographic and, if required, sealed samples.
• Input and maintain an effective and accurate merchandise file to EKR and matrix systems.
• Maintain an accurate range plan inline with all system needs
• In the absence of the Assistant Buyer, ensure departmental and inter-departmental communication is maintained.
• Ensure all aspects of departmental administration are maintained to a high standard including minute taking during meetings
• Housekeeping of department
• Co-ordinate the despatch and collection/re-storing of samples for shoots and PR, chasing where necessary. Ensure all samples can be assessed in the absence of the AB.
• Arrange for samples to be sent to supplier/PR
• To support the selection of the product range under the guidance of the Assistant Buyer which maximises sale opportunities and anticipates and exceeds customer needs.
• Prepare samples appropriately for meetings
• Assist the Assistant Buyer in compiling the product brief and in range selection throughout each season.
• Set-up, manage and follow through all buying administration systems and procedures to ensure product availability, accurate representation and on-time delivery.
• Update suppliers of approvals and update the team on any issues which will affect product intake
• Maintain/establish the department filing system with support
• To be committed to the fair treatment of customers at all times
• Ensure compliance with all applicable UK and local regulations, Company Policies and FCA Conduct Rules
• Demonstrate behaviours in line with our Company values
• To take reasonable care for the health and safety of yourself and other persons who may be affected by acts and omissions at work

About you

• MS office, especially EXCEL
• Maths and English grade C or above, or equivalent
•  Excellent organisational skills 
• ·Ability to prioritise effectively whilst working at pace
• · Excellent communication skills both written and verbal 
• · Flexible and positive attitude and approach to work
•    An interest in pursuing a career in retail buying
• Able to commute to Bradford city centre
• Attend supplier visits

Why FGH?

Our staff enjoy competitive benefits including staff discount, generous annual leave, healthcare cash plan together with a vibrant, colourful, creative and flexible working atmosphere. With our competitive benefits, and supportive teams our staff enjoy helping us on our mission and benefit greatly from the challenges that come with working for a successful retailer.

About us

Freemans Grattan Holdings (FGH) is based in West Yorkshire and is part of the OTTO Group – one of the world's largest online retailers.

Home to familiar brands such as Freemans, Grattan and Kaleidoscope, we have over 100 years of experience. 

We're on a mission to help our customers live their best lives through a choice of quality basics, the brands they love and credible exclusive product supported by easy and rewarding ways to pay.

We offer excellent service and delivery seven days a week, with so much going for us - why not be part of the story.

We have over 600 UK employees working for us in various functions, including Marketing and Creative, Customer Experience, Warehousing and Logistics, Financial Services, Transformation, Buying and Merchandising, IT and Support Services. 

Our values of Resilience, Empathy, Ambition, Commitment, and Honesty underpin our vibrant and dynamic culture.

We're heading for some exciting and challenging places, so why not join us and be part of our vision to create a modern, digital retailer with powerful customer brands, exciting product and compelling financial services.